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Whether you’re a San Antonio newcomer, returning visitor, or longtime resident, there is much to see, do, and experience in the city. From strolls along the River Walk to museum-hopping across the ’09, San Antonio’s vibrant skyline is better viewed when you share it with a friend or two or 20.
However, planning a group outing is easier said than done.
Not to fear. Here are a few tips to consider before planning your next San Antonio group trip:
Plan the transportation well in advance
No matter what draws your group out and about in San Antonio, you will need a safe and secure transportation plan to get out there. Rather than arranging multiple carpools or relying on last-minute rideshare programs, group travel veterans recommend reserving a private transportation service.
Local providers like Longhorn Charter Bus San Antonio offer a variety of custom rental plans that accommodate group trips of all shapes and sizes, from short-term corporate minibus shuttles to full-sized charter buses for out-of-state sightseers.
The 24/7 Longhorn reservation team can assemble a private fleet in as little as two hours. However, to ensure the best rate and motorcoaches for your plans, reserve your ride at least three months in advance if you plan to travel during the tourist off-season, and six to nine months in advance if your travels fall within the summer months.
Get to know who’s on board, ASAP
Early in the planning process, you’ll want to get a rough headcount. Not only will getting an early estimate solidify one of many group travel variables and allow you to focus on other aspects of your group trip, but it will also help filter out which transportation options, destinations, and restaurants can accommodate a group of your size.
Beyond the number of attendees, put some thought into the makeup of your group of travelers and what interests them. Are they movers and shakers who like constant engagement and entertainment? Are they looking to unwind after a long day at work? Are they coming in from out of town or are they locals? Are they students? Art enthusiasts? Sports fans?
The sooner you have a handle on your group’s size, vibe, and expectations, the sooner you can craft a travel plan that checks all the boxes of what they consider a perfect San Antonio trip.
Create an itinerary and stick to it
While there’s value in flexibility – and last-minute changes are inevitable – planning an airtight itinerary before everyone embarks will save you a world of stress in the long run.
This means nailing down a list of knockout destinations that appeals to everyone and flows at a pace that best suits your travelers. For instance, a group of out-of-towners might appreciate a tour of San Antonio’s famous historical sites, but a crowd of locals may have already experienced these attractions and would prefer lesser-known local fare. A group of spry go-getters may grow restless at a relaxed corporate soiree in the Pearl District, and a more laid-back crowd can quickly become exhausted if not given time to slow down and take in the scenery.
As you begin coordinating your San Antonio group outing, consider issuing a survey to your passengers with a list of potential destinations and activities. While you may not be able to satisfy everyone – especially if your passenger pool is large – you’ll at least have an idea about what your group values and looks for in an excursion.
Make sure everyone’s needs are met
This tip may seem self-evident. However, it’s easy to get caught up in the big-picture logistics of getting everyone going, and forget the little details that will keep everyone comfortable. Travel considerations such as in-transit Wi-Fi, reclining seats, and ample storage space for personal belongings may be easily overlooked, but these small comforts take your San Antonio group travels to the next level.
Whether that means catering to a variety of dietary restrictions, extensive accommodations for wheelchair users, or something as simple as providing bottles of water on a hot day, small comforts add up to a better overall trip and are key to keeping your group of adventurers satisfied.
